The Public and Press are invited to attend the meeting.
Lauren Darnell, Clerk to the Council
1) To receive apologies for absence.
2) To receive declaration of any interests in items on the agenda as required by the Shillington Parish Council Code of Conduct for Members and by the Localism Act 2011.
3) To resolve that the minutes of the Ordinary meeting held on 6th June 2023 be signed as a correct record.
4) Matters arising not covered by the agenda (Information only).
Adjournment for Public to make comment:
Members of the public may make brief comment on items which are not on the agenda.
Members of the public wishing to address the Council during the meeting must make the Chair
aware of their intention before the meeting starts.
5) Planning
a) Information only – Decisions from Central Bedfordshire Council (CBC):
CB/22/03870/VOC – 9 Hanscombe End Road, Shillington. Removal of condition number 3 of planning permission MB/82/00182/FULL (Erection of a detached bungalow). Removal of agricultural occupancy condition GRANTED 05/05/23
CB/22/04671/FULL – 9A Hanscombe End Road, Shillington. Change of use of an annex to a dwelling. GRANTED 10/05/23
b) New / Revised Applications to be considered:
CB/23/01500/LB – The Old Rectory, Higham Road, Higham Gobion. Listed Building: Erection of workshop outbuilding in the front garden WITHDRAWN 09/06/2023
CB/23/01499/FULL – The Old Rectory, Higham Road, Higham Gobion. Erection of workshop outbuilding in the front garden. (Comments to CBC by 19th July 2023 – Extension agreed)
CB/TCA/23/00204 – 5 Wheelwright Close, Shillington. Works to trees within a Conservation Area: T1 Sycamore and SG1 Group of 2x Cypress, Rose and Bottlebrush. (Emailed to Councillors for comments)
CB/23/01978/LB – Lordship Farm, 77 Upton End Road, Shillington, Hitchin, SG5 3PE. Listed Building: Part replacement front roof tiles, removal of non-breathable render, painting and general repairs. (Comments to CBC by 24th July 2023)
CB/TCA/23/00240 – 76 High Road, Shillington, Hitchin, SG5 3LL. Works to trees within a Conservation Area: H1 – Mixed species hedge – remove as close to ground level as possible. T1 – Cypress – remove as close to ground level as possible. The tree works are proposed to stop the influence of the tree(s) on the soil below building foundation level. (Comments to CBC by 19th July 2023)
CB/23/01864/FULL – 29 High Road, Shillington, SG5 3LL. Erection of a rear double storey extension and balcony. Glass link connection from house to garage. Garage extension and creation of first floor with partial conversion to offices and accommodation ancillary use. Erection of garden canopy structure. (Comments to CBC by 1st August 2023)
CB/22/02520/OUT – Land at 55 Upton End Road, Shillington, Hitchin, SG5 3PE. Outline application (with all matters reserved) for 4 dwellings. Appeal Reference Number: APP/P0240/W/23/3319182. (Comments to CBC by 9th August 2023)
6) To receive a report from the Central Bedfordshire Councillor
7) Police & Crime
a) Crime Statistics May 2023 were emailed to Councillors 13th June 2023.
b) Crime Statistics June 2023 were emailed to Councillors 9th July 2023.
c) Speed Watch Statistics – Study showed 67% of vehicles travelling on High Road were speeding (57 out of 85 vehicles).
8) Finance
a) Council to consider a prepaid debit card for small expenses incurred by Clerk
b) Council to agree hire rates for the Congregational Church (Main Church Room £35.00 per session and Upstairs room £17.50 per session)
c) Council to agree a Mobile Contract for the Clerk. (£15.30inc VAT).
d) Councillors to receive an update of information from the Clerk regarding change of Authorised User and Signatories with Banking.
9) Parish Council priorities for discussion / agreement:
a) Consideration of Working Groups for specific projects – questionnaire was sent to all councillors to summarise each councillors’ strengths and weaknesses.
b) Councillors to consider any community properties that need to be registered on the List of Assets of Community Value.
c) Councillors to consider a method for the sales of Coronation Mugs.
d) Councillors to discuss and consider Community Asset Grant Scheme with Parish Council Reserves to update Community Buildings (For example Village Hall, etc).
e) Councillors to discuss and bring to attention to Ward Councillor concerns of road speed in the Village.
f) Councillors to be updated in relation to the Clerk pursuing to be qualified and prepped for the job role.
10) Shillington Memorial Playing Field
a) Update on installation of storage container for sports equipment.
b) Update on S106 funding towards replacement path to new play area.
11) Hornes Pasture
12) Highways, Footpaths & Street Lighting
a) To consider any street light repairs identified.
b) To receive updates on Highway / Footpath issues in the Parish.
• Overgrown footpath in field behind Woodmer Close, making hard for residents to walk through.
c) Future road closures notified by Central Bedfordshire Council (Information Only):
• Outside 103 High Road, Shillington. Carriageway Patching. The closure will be in place from 23rd to 25th August from 08.00-18.00hrs.
• Handscombe End Road, Shillington. New Customer Connection Works/ ducting in footway. The closure will be in place on the 26th September from 09.30-15.30hrs.
• Apsley End Road, Shillington, approx 390m north from Mill Lane. Stop tap replacement. The closure will be in place from 25th to 27th September for 24hrs a day.
13) Correspondence received
14) Accounts for Payment
a) Council to approve the payments to be made on or between meetings
b) Council to receive Bank reconciliation to 31st May 2023