An Ordinary meeting of Shillington Parish Council will be held on Tuesday 3rd June 2025 at 19.45 at The Congregational Church, Shillington. The agenda is set out below.
1) To receive apologies for absence.
2) To receive declaration of any interests in items on the agenda as required by the Shillington Parish Council Code of Conduct for Members and by the Localism Act 2011.
3) To resolve that the minutes of the Annual meeting held on 6th May 2025.
4) Matters arising not covered by the agenda (Information only).
Adjournment for Public to make comment:
Members of the public may make brief comment on items which are not on the agenda.
Members of the public wishing to address the Council during the meeting must make the Chair aware of their intention before the meeting starts.
5) Planning
a) Information only – Decisions from Central Bedfordshire Council (CBC)
CB/25/00646/LB – 75 Church Street, Shillington, Hitchin, SG5 3LJ. Listed Building: Replacement of ground floor window, removal of later hearth and cupboards additions, construction of new internal partition wall and door and refurbishment of ground floor slab. Construction of new patio and erection of new fences and gate. LISTED BUILDING -GRANTED 29/04/2025.
b) New / Revised Applications to be considered
Application Reference: CB/25/01584/FULL – 17 Upton End Road, Shillington, Hitchin, SG5 3PG. Single Storey side extension, with new windows and doors, removal of chimney, and the extension of the existing detached single garage. (Comments to CBC by 16th June 2025)
Application Reference: CB/25/01641/RM – Land East of Barton-le-Clay, Bedfordshire. Reserved Matters: following Outline Application CB/21/02409/OUT (Outline planning application (with all matters reserved except vehicular access from Higham Gobion Road) for up to 500 homes, a 2.1ha site for a lower/primary school, a 60 unit extra care facility (Use Class C2) and provision of public open space with associated infrastructure and earthworks). EIA development accompanied by an Environment Statement. Reserved matter for approval of Appearance, Landscaping, Layout and Scale for 500 dwellings and open play areas. (Comments to CBC by 20th June 2025).
Application Reference: CB/TCA/25/00231 – Churchyard, All Saints Church, Church Street, Shillington, SG5 3LH. Works to trees within a Conservation Area: Removal/cutting back of dead and potentially dangerous trees in the churchyard and the reduction of overgrown bushes, as indicated in green on the site plan provided, to facilitate safe access for the general public visiting the site. (Comments to CBC by 18th June 2025).
6) To receive a report from the Central Bedfordshire Councillor
7) Finance
a) Council to receive report of internal auditor (copy to be provided before the meeting).
b) Council to approve:
i) End of year Finance Statement for 2024/25.
ii) Annual Governance and Accountability Return (AGAR) Part 3 for the Year Ended 31st March 2025 Section 1 – Annual Governance Statement.
iii) AGAR Part 3 for the Year Ended 31st March 2025 Section 2 – Accounting Statements.
c) Council to consider an application for an Allocated Sports S106 for Shillington Spitfires.
d) Council to consider an application for an Allocated Sports S106 for Shillington Short Mat Bowls Club.
e) Council to approve payment for a new bench (£234.50).
f) Council to consider grant application received from The Friends of All Saints’ Church regarding Churchyard Wall (£1000,00).
g) Council to approve donation to the Village Hall Management for the use of electricity from defibrillator (£50.00).
h) Council to consider and approve quotation received regarding faulty column S2 situated in Greenfields. (£300.00 exc VAT)
i) Council to approve appointing new Charity Commission contact to Miss Lauren Darnell, Clerk of the Council, for Shillington Car Park Charity no 281468 and Shillington War Memorial Charity no 254255.
8) Highways, Footpaths & Street Lighting
a) To receive updates on Highway / Footpath issues in the Parish.
i)Grass verges and parking in Greenfields.
ii)Cracked and uneven footpath on Hillfoot Road.
iii) Surfacing condition of junction and road at Greenfields.
iv) Bridleway 8 from Church to Hanscombe End Road.
v) Parked cars on High Road, next to entrance of New Walk.
vi) Cracked and uneven path on Bury Road.
vii) Water leakage on Church Street.
viii) Bridge on Public Footpath 14.
ix) Requested waste bin for Hillfoot Road.
b) Future road closures notified by Central Bedfordshire Council (Information Only):
1) Aspley End Rd/Hanscombe End Rd, Shillington/Lower Gravenhurst, Gravenhurst.
Mains laying APPROX 2750m of mains to be laid.
Length Affected:
a) Aspley End Rd from jct with Hanscombe End Rd to jct with access to Kettledean
Farm.
b) Hanscombe End Rd from Higham Rd to Aspley End Rd.
c) Hanscombe End Rd from Lower Gravenhurst to Higham Rd
d) Lower Gravenhurst – jct with Hanscombe End Southbound traffic only
Date:
A) Aspley End Rd from 3rd November 2025 to 11th May 2026 for 24hrs a day.
B) Hanscombe End Rd from 27th May 2025 to 3rd November 2025
2) Church st/ Hillfoot Rd, Shillington. Surface dressing and road markings. The road
closure is expected to take place from 13th August to 29th August from 0800-1800hrs.
0800-1300hrs on Saturdays.
9) Police & Crime
a) Information only: Street Watch there were a total of 11 x 2 person patrols completed, averaging an hour for each patrol.
b) Information only: Speed Watch there were a total of 7 sessions in May completed, in Shillington and Pegsdon.
c) Information only: Crime Statistics April 2025 were sent to Councillors on the 16th May 2025, with 7 crimes in Shillington recorded and 1 crime in Pegsdon recorded.
10) Road Speed and Parking
a) Council to discuss options available for concerns of road speed in village.
11) Parish Council Deliberation:
a) Council to be updated in relation to the Clerk pursuing to be qualified and prepped for the job role.
b) Council to be updated with Working Groups research.
c) Council to discuss potential amendments to Financial Regulations (NALC 2024 version).
d) Council to discuss S106 expenditure and consider ideas.
12) Community Properties, Land and Buildings
a) Council to discuss the use of Parish Council Reserves to update Community Buildings.
b) Council to be updated with Litter Campaign.
c) Council to discuss ‘’go pesticide free’’ initiative.
d) Council to discuss bench situated on Upton End Road.
e) Council to discuss Shillington Lower School deficit in intake and funding.
13) War Memorial
a) Council to discuss boxed hedging in the War Memorial Garden.
14) Defibrillators in the Parish
a) Council to discuss defibrillator for Congregational Church.
15) Correspondence received
16) Accounts for Payment
a) Council to approve the payments to be made on or between meetings
b) Council to receive Bank reconciliation to 30th April 2025