An ordinary meeting of Shillington Parish Council will be held on Tuesday 3rd September 2024 at 19:45 at The Congregational Church, Church Street, Shillington. The Agenda is set out below.
The Public and Press are invited to attend the meeting.
Lauren Darnell, Clerk to the Council
1) To receive apologies for absence.
2) To receive declaration of any interests in items on the agenda as required by the Shillington Parish Council Code of Conduct for Members and by the Localism Act 2011.
3) To resolve that the minutes of the Ordinary meeting held on 2nd July 2024.
4) Matters arising not covered by the agenda
Adjournment for Public to make comment:
Members of the public may make brief comment on items which are not on the agenda.
Members of the public wishing to address the Council during the meeting must make the Chair aware of their intention before the meeting starts.
5) Planning
a) Information only – Decisions from Central Bedfordshire Council (CBC)
CB/24/00419/LB – 137 High Road, Shillington, Hitchin, SG5 3LU. Listed Building: replacement of the existing house windows, eaves fascias, soffits and gutters. Replacement external rendering throughout. Replacement roof tiles to the existing dining room roof. – GRANTED 10/07/2024.
Appeal Reference: APP/P0240/04723/w/23/3331588. Application Reference: CB/22/04723/FULL – Land adjacent to 141, High Road, Shillington. Development of 7 detached bungalows. PLANNING APPEAL DISMISSED.
b) New / Revised Applications to be considered (Click on application reference to view documents online)
Application Reference: CB/24/02180/FULL. 129 Bury Road, Shillington, Hitchin, SG5 3NZ. Single storey rear extension. (Comments to CBC by 13th September 2024).
Application Reference: CB/TCA/24/00322. 71 Church Street, Shillington, Hitchin, SG5 3LJ. Works to Trees in a Conservation Area: reduce overall crown by 4m to Sycamore Tree T1, T3 and sectionally fell Sycamore Tree T2. (Comments to CBC extended to 4th September 2024).
6) To receive a report from the Central Bedfordshire Councillor
7) Finance
a) Audit of Parish Council Annual Governance & Accountability Return (AGAR) for year ending 31st March 2024 has concluded. Council to approve and accept AGAR including audit opinion.
b) Council to consider and agree payment to the Village Hall from the allocated Parish Council Reserves (£1,580.00).
c) Council to consider Grant Application from The Friends of All Saints’ for the funding and erecting of a Christmas Tree. (£100.00)
8) Shillington Parish Council Contracts from April 2025
Council to consider any changes required to the following contract prior to them being retendered.
a) Amenity Grass Cutting and Highway Verge Maintenance, Shillington & Pegsdon.
i) Contract due for retender.
b) Grass Cutting at Shillington War Memorial Garden
i) Contract due for retender.
c) Grounds Maintenance & Litter Cleansing at Shillington Memorial Playing Fields & Hornes Pasture.
i) Contract due for retender.
d) Street Light Maintenance
i) Contract due for retender.
9) Shillington Parish Council acting as Trustees for Shillington Car Park Charity
a) Council to accept annual report for year ending 31st March 2024.
10) Shillington Parish Council acting as Trustees for Shillington War Memorial
a) Council to accept annual report for year ending 31st March 2024.
11) Shillington Remembrance Service 2024
a) Council to discuss placement of safety measures for the Remembrance Service.
12) Highways, Footpaths & Street Lighting
a) To receive updates on Highway / Footpath issues in the Parish.
i) Grass verges and parking in Greenfields.
ii) Flooding of roads in Church Street and Hillfoot Road.
iii) Cracked and uneven footpath on Hillfoot Road.
iv) Surfacing condition of junction and road at Greenfields.
v) Bridleway 8 from Church to Hanscombe End Road.
vi) Non-accessible footpath on Upton End Road across Marquis Hill Junction.
vii) Parked cars on High Road, next to entrance of New Walk.
viii)Tree situated in Greenfields.
ix) Cracked and uneven path on Bury Road.
x) Hedges of junction to Woodmer Close.
b) Future road closures notified by Central Bedfordshire Council (Information Only):
• Clophill Road, Gravenhurst. Carriageway patching. From A507 to High St. The closure will be in place 7th October 2024 from 0900-1530.
• Church St/ Hillfoot Road, Shillington. Pre surface dressing/ surface dressing/ lining. Length affected: Church Street full length and Hillfoot Road junction with Church Street. The closure will be in place from 0800hrs to 1800hrs from 7th October to 18th October 2024.
• Greenfields, Shillington. Mastic asphalt patching works. The closure will be in place from 30th to 31st October from 0900-1530hrs.
• Stondon Road, Shillington. Carriageway repair works. Length affected: on bend near Marquis Hill. The closure will be in place from 25th to 29th November from 0900-1530hrs.
13) Police & Crime
a) Information only: Street Watch there were a total of 11 x 2 person patrols completed, averaging an hour for each patrol.
b) Information only: Speed Watch there were a total of 3 sessions in July completed and 1 session in August.
c) Information only: Crime Statistics July 2024 were sent to Councillors on 21st July 2024. Crime Statistics August 2024 were sent to Councillors on 22nd August 2024.
d) Council to be updated with Priority Setting Meeting.
14) Road Speed and Parking
a) Council to discuss options available for concerns of road speed in village.
15) Parish Council Deliberation:
a) Council to be updated in relation to the Clerk pursuing to be qualified and prepped for the job role.
b) Council to be updated with Working Groups research.
c) Council to discuss and consider instituting a Community Emergency Response Team.
d) Council to discuss potential amendments to Standing Orders.
e) Council to discuss potential amendments to Financial Regulations (NALC 2024 version).
f) Council to discuss S106 expenditure and consider ideas.
g) Council to be updated on Notice of Vacancy in Office for Councillor.
h) Council to discuss changes to the National Planning Policy Framework.
16) Community Properties, Land and Buildings
a) Council to discuss the use of Parish Council Reserves to update Community Buildings.
17) Defibrillators in the Parish
a) Council to discuss defibrillator for Pegsdon, Congregational Church and management of existing units.
18) Shillington Memorial Playing Field
a) Council to discuss S106 funding towards replacement path to new play area and issues with the path.
b) Council to consider and discuss contribution to the purchase of a Bench, situated at Playing Fields.
19) Hornes Pasture
a) Council to review License Fee for Hornes Pasture for year commencing 1st January 2025.
20) Correspondence received
a) Correspondence received from Councillor a streetlight in Hillfoot Road and Bells Close.
b) Correspondence received from Resident regarding a memorial tree.
c) Correspondence received from Resident regarding broken bench at Bury Road.
d) Correspondence received from Councillor regarding a potential Litter Campaign.
e) Correspondence received from Resident regarding Barton Road signage for Shillington.
f) Correspondence received from Councillor regarding Anglia in Bloom.
g) Correspondence received from Resident regarding a request installation of a MUGA or basketball court.
21) Accounts for Payment
a) Council to approve the payments to be made on or between meetings.
b) Council to receive Bank reconciliation to 30th June 2024 and 31st July 2024.