An ordinary meeting of Shillington Parish Council on Tuesday 5th March 2024 at 7.45pm (doors open at 7.30pm) at The Congregational Church, Church Street, Shillington. The Agenda is set out below.
The Public and Press are invited to be present.
Lauren Darnell, Clerk to the Council
1) To receive apologies for absence.
2) To receive declaration of any interests in items on the agenda as required by the Shillington Parish Council Code of Conduct for Members and by the Localism Act 2011.
3) To resolve that the minutes of the Ordinary meeting held on 6th February 2024 to be signed as a correct record.
Adjournment for Public to make comment:
Members of the public may make brief comment on items which are not on the agenda.
Members of the public wishing to address the Council during the meeting must make the Chair aware of their intention before the meeting starts.
5) Planning
a) Information only – Decisions from Central Bedfordshire Council (CBC):
No updated decisions
b) New / Revised Applications to be considered: (Click on application reference to view documents online).
CB/24/00384/FULL – Land adjacent to Upton End Farm, Meppershall Road, Shillington. Erection of two detached dwellings, garage and associated works. (Comments to CBC by 14th March 2024)
CB/24/00460/LB – Marquis House, Marquis Hill, Shillington, Hitchin, SG5 3HD. Listed Building: New detached timber framed two storey car port with external access to first floor to be used as an office/gym with balcony and pitched roof. (Comments to CBC by 21st March 2024)
CB/24/00459/FULL – Marquis House, Marquis Hill, Shillington, Hitchin, SG5 3HD. New detached timber framed two storey car port with external access to first floor to be used as an office/gym with balcony and pitched roof. (Comments to CBC by 21st March 2024)
CB/24/00418/FULL – 137 High Road, Shillington, Hitchin, SG5 3LU. Single storey rear extension and removal of the garden office building. Replacement of the existing house windows, eaves fascias, soffits and gutters. Replacement external rendering throughout. New boundary fencing to the rear garden. Replacement roof tiles to the existing dining room roof. (Comments to CBC by 25th March 2024)
CB/24/00540/FULL – 46 Bury Road, Shillington, Hitchin, SG5 3NY. Conversion of existing conservatory into a garden room with a new pitched roof and new patio doors. (Comments to CBC by 26th March 2024)
Appeal reference: APP/P0240/W/23/3331588. Application reference: CB/22/04723/FULL – Land adjacent to 141 High Road, Shillington. Development of 7 detached bungalows. (Comments to CBC by 3rd April 2024)
6) To receive a report from the Central Bedfordshire Councillor
7) Police & Crime
a) Information only: Crime Statistics January 2023 were sent to Councillors on 10th February 2024.
b) Information only: Street Watch there were a total of 11 x 2 person patrols completed, averaging an hour for each patrol.
c) Information only: Speed Watch there were a total of 3 session in February completed, 2 further sessions cancelled due to weather.
8) Finance
a) Council to consider quotation received from Zurich for the renewal of Council’s insurance due 1st April 2024.
b) Council to consider quotation received from Wicksteed for the Children’s Play Area visual inspection at Playing Fields.
9) Parish Council Deliberation:
a) Council to be updated in relation to the Clerk pursuing to be qualified and prepped for the job role Councillors to agree with clerk date of first appraisal after probation period.
b) Clerk to discuss with Councillors a road map for contracts/tenders and to discuss plan of action for contracts/tenders.
c) Council to consider planning of 80th anniversary of D-Day.
d) Council to discuss and consider formulating working groups.
e) Council to discuss and consider instituting a Community Emergency Response Team.
f) Council to discuss potential amendments to Standing Orders.
10) Road Speed and Parking
a) Council to discuss options available for concerns of road speed in village.
b) Council to discuss concerns regarding parking for residents in Greenfields.
c) Council to discuss concerns with regards to parking issues with community organisation.
11) Community Properties, Land and Buildings
a) Councillors to be updated with any Community Properties or Land that need to be registered on the List of Assets of Community Value.
b) Councillors to discuss and consider the use of Parish Council Reserves to update Community Buildings.
12) Defibrillators in the Parish
a) Councillors to discuss defibrillator for Pegsdon, Congregational Church and management of existing units.
13) Shillington Memorial Playing Field
a) Update on S106 funding towards replacement path to new play area.
14) Highways, Footpaths & Street Lighting
a) To consider quotation for replacement lantern for a faulty street light in High Road.
b) To consider quotation for replacement lantern for a faulty street light in Bury Road.
c) To consider quotation for replacement lantern for a faulty street light in Church Street.
d) To receive updates on Highway / Footpath issues in the Parish.
i) Grass verges in Greenfields.
ii) Flooding of roads in Church Street and Hillfoot Road.
iii) Cracked and uneven footpath on Hillfoot Road.
iv) Surfacing condition of junction and road at Greenfields.
v) Flooding behind Bury Road.
vi) Bridleway 8 from Church to Hanscombe End Road.
vii) Pothole situated on Upton End Road.
e) Future road closures notified by Central Bedfordshire Council (Information Only):
• Meppershall Road, Shillington. Excavate and lay pipe – this forms part of the Anglian Water Strategic Pipeline Plan. Approx 500m from Upton End Road outside Meppershall Reservoir. The closure will be in place 22nd May 2024 to 7th June 2024 for 24hrs a day.
• Lower Gravenhurst, Gravenhurst/ Hanscombe End Road, Shillington. Anglian Water – 0800145145. Directional drilling/ mains installation. Length affected: Lower Gravenhurst- from Hanscombe End Road to The Bridge, and Hanscombe End Road – from Hanscombe End Farm to Aspley End Road. Date: Lower Gravenhurst – the closure will be in place from 8th April to 27th May for 24hrs a day. Hanscombe End Road – from 27th May to 10th February 2025 for 24hrs a day.
• Warren Lane, Silsoe. Street lightning installation. Full length affected. The closure will be in place from 20th May to 7th June from 0800-1800hrs.
15) Risk Management Review 2024
a) Review due in March 2024 – Risk Management Committee to report to April meeting.
16) Shillington Parish Council acting as Trustees for Shillington War Memorial
a) Council to consider any action following quarterly inspection.
17) Correspondence received
a) Correspondence received from CBC email alert regarding call for action on flooding in Central Bedfordshire.
b) Correspondence received from Partnerships Community & Engagement team under CBC regarding local plan Town and Parish Council workshops.
c) Correspondence received from resident regarding concerns of non-accessible footpath on Upton End Road across Marquis Hill Junction.
d) Correspondence received from resident regarding concerns of the condition of road and junction at Greenfields.
e) Correspondence received from Bedfordshire Police regarding Priority Setting Meeting being held in April.
f) Correspondence received from resident regarding an article published in the Parish News.
g) Correspondence received from Grand Union detailing their assets.
h) Correspondence received from resident regarding damaged fencing surrounding electricity pylon situated in Marshalls Avenue.
i) Correspondence received from OPCC regarding The Annual Business Conference 2024.
j) Correspondence received from resident regarding Village CPR training session by St. John’s Ambulance.
k) Correspondence received from residents regarding parking from community organisation at Greenfields.
l) Correspondence received from resident regarding application for a Lawful Development Certificate in Hillfoot Road.
18) Accounts for Payment
a) Council to approve the payments to be made on or between meetings.
b) Council to receive Bank reconciliation to 31st December 2023.