An ordinary meeting of Shillington Parish Council will be held on Tuesday 6th September 2022 at 19:45 at The Congregational Church, Church Street, Shillington. The Agenda is set out below.
The Public and Press are invited to attend the meeting.
Helen Smith, Clerk to the Council
1) To receive apologies for absence.
2) To receive declaration of any interests in items on the agenda as required by the Shillington Parish Council Code of Conduct for Members and by the Localism Act 2011.
3) To resolve that the minutes of the ordinary meeting held on 5th July 2022 be signed as a correct record.
4) Matters arising not covered by the agenda (Information only).
Adjournment for Public to make comment:
Members of the public may make brief comment on items which are not on the agenda.
Members of the public wishing to address the Council during the meeting must make the Chair aware of their intention before the meeting starts.
5) Planning
a) Information only – Decisions from Central Bedfordshire Council (CBC):
CB/22/00930/FULL– Land Adjacent to 129 Bury Road, Shillington. Two detached garages in place of two approved detached car ports, pursuant to planning permission CB/18/04503/FULL. GRANTED 23/06/22
CB/TCA/22/00283 – Green End Farm, Preslent Close, Shillington. Works to trees within a Conservation Area: Eucalyptus tree (T1) sectionally fell close to ground level and treat stump. Raise no Objections 30/06/22
CB/22/01961/FULL– 9 Bury Road, Shillington. Installation of rear dormer. GRANTED 12/07/22.
CB/TCA/22/00288 – Meadow footpath opposite No.2 and No.3, Bells Close, Shillington. Works to trees within a Conservation Area: Fell Elder Tree. Raise no Objections 18/07/22.
CB/22/02201/FULL– Ravendale Farm, Hexton Road, Higham Gobion. Proposed new access. GRANTED 20/07/22.
CB/22/02193/LB – The Old Rectory, Higham Road, Higham Gobion. Listed Building: Replacement of 9no. existing C20 casement windows to front and rear elevation of west end with slimline glazed timber casement window. GRANTED 09/08/22.
CB/22/02615/FULL – 58 Bury Road, Shillington. Remove existing lean to, and replace with two storey rear extension. GRANTED 10/08/22.
b) New / Revised Applications to be considered: (Click on application reference to view documents online)
CB/22/03104/VOC – Apsley House, 2A Apsley End Road, Shillington, Hitchin, SG5 3LX.
Variation of condition number 3 of planning permission CB/22/01000/FULL (Installation of new vehicle gates, raising of patio levels, landscaping, ramps, boundary treatments, erection of garden studio building and associated works). Alteration of the approved plans to include an altered proposed garden outbuilding, boundary fence and walls, vehicle gates and garage door configuration. (Comments to CBC by 15th September 2022)
6) To receive a report from the Central Bedfordshire Councillor
7) Police & Crime
a) Information Only: June 2022 Crime Statistics emailed to Councillors 20th July 2022.
8) Finance
a) Audit of Parish Council Annual Governance & Accountability Return (AGAR) for year ending 31 March 2022 has concluded. Council to approve and accept AGAR including audit opinion.
b) Council to approve release of grant of £900 to The Friends of All Saints Church for the Village Website Hub project (awarded in 2021).
c) Council to approve release of grant of £500 to The Friends of All Saints Church for the repairs to the churchyard wall (awarded in 2019 but work delayed due to Covid pandemic).
9) Shillington Memorial Playing Field
a) Council to approve expenditure of £30 for installation of replacement flat swing seats (installed in July).
b) Council to receive reports of inspections of play and outdoor gym equipment undertaken by Wicksteed 15th August 2022 and consider action necessary to address findings.
c) Council to receive an update on the purchase and planning permission for a storage container for cricket equipment and other new sports equipment.
10) Hornes Pasture
a) Council to consider request by Shillington-based Personal Trainer for permission to use the field for PT with Shillington-based clients on a one-to-one basis on weekday mornings.
11) Highways, Footpaths & Street Lighting
a) Council to consider quotation from street lighting contractor for the replacement of lantern S20 on Marquis Hill.
b) Council to consider quotation from street lighting contractor for the replacement of lantern S25 on High Road.
c) Council to consider proposal from street lighting contractor for the replacement groups of 10 lights.
d) Update on new roadside seats proposed at Hillfoot Road / White City and Hanscombe End Road.
e) To receive updates on Highway / Footpath issues in the Parish.
f) (For Information only) Future road closures notified by Central Bedfordshire Council:
- Shillington Road, Shillington (Outside Pirton Grange Farm) for Carriageway Patching. The closure will be in place from 12th to 14th September 2022 between 0800 and 1800.
- Campton Road, Gravenhurst (outside no. 27) to Excavate and Lay Pipe – part of the Anglian Water Strategic Pipeline Plan. The closure will be in place from 19th to 23rd September 2022 for 24hrs a day.
- Meppershall Road, Shillington (approx. 500m from Upton End Road) to Excavate and Lay Pipe – part of the Anglian Water Strategic Pipeline Plan. The closure will be in place from 26th to 30th September 2022 for 24hrs a day.
12) Shillington Parish Council Contracts from April 2023 – Council to consider any changes required to the following contracts prior to them being extended / retendered:
a) Amenity Grass Cutting and Highway Verge Maintenance, Shillington & Pegsdon
- Cllr Stephenson to report on proposal to allow some areas to grow wildflowers.
- Consider whether to offer an extension or retender the contract.
b) Grass Cutting at Shillington War Memorial Garden – Contract due for retender.
c) Grounds Maintenance & Litter Cleansing at Shillington Memorial Playing Fields & Hornes Pasture – Council to consider whether to offer an extension or retender the contract.
13) Shillington Parish Council acting as Trustees for Shillington Car Park Charity
a) Council to accept annual report for year ending 31st March 2022.
14) Shillington Parish Council acting as Trustees for Shillington War Memorial
a) Council to accept annual report for year ending 31st March 2022.
b) Council to consider any action following quarterly inspection.
15) Thomas’ Meadow
a) Council to receive report from Cllr McCormick of a car being parked on Thomas’ Meadow.
b) Council to consider request for dog waste bin on fence of Thomas’ Meadow.
16) Correspondence
a) Council to agree response to invitation from Central Bedfordshire Council for potential sites to be considered & assessed for suitability for EV charge point provision. CBC’s EV Charge Point Plan can be accessed via this link: CBC Electric Vehicle Charge Point Plan.pdf.
b) Council to consider response to consultation on Central Bedfordshire Council’s Draft On-street Parking Management Strategy – deadline for comments 10am on Monday 26th September 2022. Details available via this link: CBC On-street parking consultation 2022. Councillors invited to attend a one hour, on line session from 6-7pm on Monday 12th September to explain the strategy & answer queries.
17) Accounts for Payment
a) Council to approve the payments to be made on or between meetings.
b) Council to receive Bank reconciliations to 31st July 2022.