An ordinary meeting of Shillington Parish Council will be held on Tuesday 3rd March 2020 at 7.45pm (doors open at 7.30pm) at The Congregational Church, Church Street, Shillington.
The Public and Press are invited to be present.
The Agenda for the meeting is set out below.
Helen Smith, Clerk to the Council
AGENDA
Business For Attention (code: * = items for discussion)
* 1) Apologies for absence.
* 2) Council to receive any declarations of interest from Members.
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Shillington Parish Council Code of Conduct for Members and by the Localism Act 2011.
* 3) Minutes of the ordinary meeting held on 4th February 2020 to be approved.
* 4) Matters arising not covered by the agenda (Information only).
ADJOURNMENT FOR PUBLIC TO MAKE COMMENT:
Members of the public may make brief comment on items which are not on the agenda. Comment on agenda items may be made, at the discretion of the Chair, at the appropriate time during the meeting.
* 5) DISCUSSION WITH ARAGON LAND & PLANNING
a) Request received from Aragon Land & Planning to attend the meeting to address Council with regards to a retirement scheme in Shillington.
* 6) NEW COMMUNITY BUILDING
a) Sue Chalmers to attend the meeting to report to Council on the latest progress.
7) PLANNING (Next Development Management Committee meeting at Central Bedfordshire Council 4th March 2020):
a) DECISIONS from Central Bedfordshire Council:
i) CB/19/03767/FULL – The Workshop, Hanscombe End Road, Shillington. Change of use from a workshop / store to a one bedroom, two person C3 dwellinghouse. GRANTED 28/01/20
ii) CB/19/04034/FULL – 12 Church View Avenue, Shillington Rear side single storey extension & demolition of lobby. GRANTED 03/02/20
* b) NEW/REVISED APPLICATIONS:
i) CB/TCA/20/00053 – 5 Hanscombe End Road, Shillington. Works to trees within a Conservation Area: T3, Hornbeam Tree, Crown reduce to previous reduction points, reduction of approximately 3m. Lift crown to approximately 3m. T4, Plum tree, Reduce in height by 2 to 2.5m and bring sides into shape. T5 Cherry tree, Crown reduce close to previous reduction, reduction of approximately 2.5m. T6, Purple Plum tree, Reduce in height by up to 3.5m and shape. Comments by: 27th February 2020 – extension requested.
ii) CB/20/00444/LB – The Old Rectory, Higham Road, Higham Gobion. Listed Building: Demolition of attached single storey garage; two storey front & side extensions (over part existing footprint at side); single storey front, side & rear extensions; first & second floor alterations; new garden wall and gates; & residential oil tank and boiler store behind garden wall (amended to include realignment of front bay window and additional window at ground floor to front elevation). Comments by: 16th March 2020
iii) CB/TCA/20/00062 – Shillington Village Green, High Road, Shillington. (Application made by Parish Council) Works to trees within a Conservation Area: Remove dead wood of Ash Tree (1), remove dead wood of Lime Tree (2), remove dead wood of Ash Tree (3) and remove hanging dead wood and the two lowest branches on the south side of Ash Tree (4). Comments by: 5th March 2020.
iv) CB/TCA/20/00079 – War Memorial Garden, High Road, Shillington. (Application made by Parish Council) Works to trees within a Conservation Area: Pyrus Calleryane x 2 – Reduce crown height and formative prune the rest of the crown. Comments by:
Any additional applications received following issue of this agenda will be added to the agenda if necessary.
c) INFORMATION:
i) Notification received from Central Bedfordshire Council of Enforcement Notice served regarding the siting of a mobile home without planning permission on Land at Bury Road, Shillington.
d) APPEALS:
* i) Appeal Reference APP/P0240/W/20/3245286. Notification received of a planning appeal submitted on behalf of Lancot Developments Ltd. in relation to CB/19/03476/OUT – Erection of two residential chalet type dwellings at Land off Gravenhurst Road, Shillington. Representations to Planning Inspectorate by 23rd March 2020.
* 8) REPORT OF CENTRAL BEDFORDSHIRE COUNCILLOR (5mins):
9) POLICE MATTERS:
a) January Crime statistics emailed to Councillors 6th February 2020.
b) February 2020 newsletter from Bedfordshire’s Police and Crime Commissioner Kathryn Holloway emailed to Councillors 10th February 2020.
c) Notification received of Police and Crime Commissioner’s Annual report launch event 19th March 2020 in Luton – Cllrs interested in attending to contact the Clerk for details.
10) FINANCE:
* a) Invoice received for cutting War Memorial grass outside of contract schedule. Council to consider payment.
b) Council’s annual insurance premium due 1st April 2020. Amount due £640.83 including taxes (includes premium due under long term agreement with Zurich agreed in 2019 and an additional premium for damage cover for the new play equipment which was added in February 2020).
* 11) DOCUMENT RETENTION POLICY
a) Council to consider adoption of draft document retention policy based on NALC guidance (circulated with agenda).
12) SHILLINGTON PARISH COUNCIL WEBSITE
a) New website went live 8th February 2020. Address is https://shillington-pc.gov.uk/
* b) Council to approve training for Clerk – 19th March 2020.
13) TREE SURVEY
a) Update on tree works – PO placed for works in Horns Pasture, notification given to CBC for works in conservation area for Village Green and War Memorial Garden.
14) SHILLINGTON MEMORIAL PLAYING FIELD:
a) Notification received from Playing Field Management Committee that there is to be a refund of £794.40 to the Parish Council on the cost for UK Power Networks to disconnect the power supply to the tennis court floodlights.
* b) Council to consider locations for the installation of 2 no. benches and 1 no. litter bin which were removed from the old play area and are currently in storage. Also, commemorative bench agreed in 2019 in recognition of the service of former Parish Councillor David Simkins.
* c) Shillington Parish Council (acting as Custodian Trustees for Shillington Memorial Playing Field Charity): Council to consider request from AFC Shillington to sign Grass Pitch Maintenance Agreement for Playing Fields to enable them to benefit from Football Foundation Grant Funding towards upkeep of the pitches. Chair to report following meeting on 29th January 2020 (notes circulated with agenda).
* 15) HORNS PASTURE:
a) Council to consider request from AFC Shillington to sign Grass Pitch Maintenance Agreement for Horns Pasture to enable them to benefit from Football Foundation Grant Funding towards upkeep of the pitches. Chair to report following meeting on 29th January 2020 (notes circulated with agenda).
16) WAR MEMORIAL:
* a) Shillington Parish Council acting as Custodian Trustees for Shillington War Memorial Charity: To consider report received of dogs being allowed to run loose in War Memorial Garden. Council to consider any necessary action.
17) TRAFFIC/HIGHWAYS:
* a) Chair to report on meeting with representatives of Grand Union Housing Association regarding parking issues at Greenfields.
* b) Clerk to the Council to provide a list of current items of highway maintenance.
c) Notification received of closure of Upton End Road, Shillington between Sunnydale and no. 49 from 16th March to 27th March 2020 between 0800-1800 hrs for bank strengthening and ditch regrade. Diversion will be in place via Meppershall, Campton and Gravenhurst.
d) Notification received of closure of Hanscombe End Road, Shillington between Hillfoot Road and Higham Road and Higham Road from junction with Hanscombe End Road to junction with Barton Road for one day on 8th April 2020 from 0930-1530 hrs for overhead cable works. Diversion will be in place.
18) VE DAY 75 (8-10 MAY 2020)
* a) Notes from last meeting circulated with agenda.
* b) Council to consider request to use funds received from 2019 picture show to help offset costs:
i) Insurance covering volunteers and public liability – £197.12
ii) Raffle licence to sell tickets over the weekend – £40
iii) Printing of raffle tickets – cost tbc
iv) Printing of coloured programme of weekend events for every household (although will try and get this sponsored by local businesses) – cost tbc
19) REPORTS OF OTHER MEETINGS:
20) INFORMATION/CORRESPONDENCE:
a) Email received – update from young person who has been undertaking litter picking in Shillington for Duke of Edinburgh Award.
* 21) ACCOUNTS FOR PAYMENT:
a) Clerk to provide a list at the meeting for Council approval.
* 22) AGENDA ITEMS FOR NEXT MEETING/ANY OTHER BUSINESS (information only):
* * * * * * * * * * * * * * * * * * * * * * *
Next Ordinary Meeting of the Parish Council – Tuesday 7th April 2020 (agenda Items to the Clerk to the Council before Friday 27th March 2020)